How to set up WebLink to Integrate with Facebook

WebLink Connect's Social Media Auto-Posting allows your organization to automatically post new members, events and new items to your organization's Facebook pages and Twitter account.

You can choose which type(s) of information you would like to post to you networks: New Members, Events and News

You have two choices for controlling the posting of these items: Automatic and Prompted.

When you choose Automatic posting, your selected items will automatically post to the connected Facebook page and/or Twitter account.

When you choose the Prompted posting, you staff will be prompted to post when they save/create the selected items.

Why is this valuable?

Many associations would like to be more active on Social Media, but do not have the time or dedicated staff to consistently create content to post. WebLink's integration capabilities free you from having to add additional resources in order to accomplish this important activity. Once configured, all you do is go about your normal business, and WebLink will ensure your Social Media sites are rich with content.

Setting up Social Media Auto Posting

To set up your Social Media Auto Posting Setting, go to Admin > Set Preferences > Social Media Settings > Association Social Media Settings
Connecting Facebook

To connect your organization’s Facebook account, click on the“Connect w/ Facebook” button.

You will be prompted to login/authenticate to Facebook. If you are already logged in to Facebook, you will see your account information.   If you are not logged in, you will be prompted to do so.

Please note: make sure you are not logged in on a Personal Profile account that does not have administrative rights to your organization's Facebook Company Page.    If you are already logged in to Facebook as someone who does not have administrative rights to the company page, please log out of Facebook before starting the process of connecting Facebook to WebLink Connect.
When you begin the Facebook connection, you will see screens from Facebook that prompt you to "Go to App" and "Allow Access."  Follow the Facebook prompts to complete the connection.
Once you have connected to Facebook, you must choose one Facebook Page to post to from the drop-down selector.  WebLink Connect will post to only one Facebook company page.  
After choosing the appropriate company page, click Save Social Media Settings.  You will then see confirmation that you are connected to the Facebook company page.

If you do not want New Members and News to be posted automatically, check the box for “Prompt user when posting New Members and News to Facebook.”   If this option is chosen, users will be prompted to post each time they save one of the selected items.

Enter the number of days before an event that you want WebLink Connect to post that event to Facebook.   For example, if you would like all of your events posted to Facebook14 days before the event date, enter "14" in this field.

Enter an email address for your Facebook admin staff.  This email address will receive an email notification each time an event posts to your Facebook account.

Criteria for posting each item are:
  • New Members – When you check the member checkbox for a profile and give the profile a member activity type flagged as an Add type. Also, each member must have an active web listing for them to be posted.  
  • Upcoming Events – When you save a new event.   Clicking Save on previously existing events will not post those events.    
  • News – When you save a new news item. Clicking Save on previously existing news items will not post those new items.

If you do not want those items to be posted automatically, check the box for “Prompt user to post to Twitter.”   If this option is chosen, users will be prompted to post each time they save one of the selected items.

User Prompts

When a user is prompted to post to Facebook they will have the option of choose to post the item or not.    If you don’t want to post the particular item, click “Don’t Promote…” If you want to post the item to the selected networks, click “Post Selected Items.”
What Gets Posted to Facebook?
WebLink will automatically include a thumbnail image next to the Facebook to help make the post more engaging for your followers.  Also, depending on the type of information, WebLink includes a link back to your website.  For example, WebLink includes a link to the member's listing on your website when posting about new members.
If the event is a community event, the post will say "Community Event" and include a photo of several people, representing a community.
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